The power of simplicity: Avoiding complications in the workplace

It is not always easy. What does it mean and why? We make most things in our lives difficult, and they don’t have to be. Life is simple, but we keep making it complicated — So said Confucius in 500 BC



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First, life may be more difficult for you because of the huge flood of information and technology. Simplicity has become impossible, especially in businesses. For example. Try to arrange a Zoom meeting at the last minute – what happens?

How we complicate it all

Think about the daily tangle of elements: calendar invitations, calculations, measurements, methods of accounting for things, technology, too many permits, paperwork, unnecessary tasks, etc. We often generate complications instead of simplicity. We generate it by overcorrecting and making exceptions—and staying in meet-mania mode.

Second, some make up for bad priests with crazy solutions. We often overdevelop solutions to make people feel better about participating in a process. A lot of it is redundant – but really, it’s us.

The technique of complicated solutions has several disadvantages: fatigue, lack of results, dissatisfaction, crushed passion, execution costs and employees leaving companies.

Or could this be you? Talk for about half an hour, then send an engagement letter to complete the sale.

What is the cost of making that choice in any company? Multiply that amount by all your choices. And all their meetings.

Why simplicity helps businesses

Companies aiming for simplicity have an advantage. Here’s a lesson from the 1990s. The procedure for applying for a mortgage was unbearable for potential customers. Consequently, the banks and lenders inflated the process, making it more customer-friendly, and they could see tremendous growth.

Use one Devotion to Simplicity

The evidence supports this. Heidrick & Struggles studied Fortune 500 “superaccelerators” and discovered a devotion to simplicity. They incorporate simplicity as a way of living, thinking and working – and this allows them to quickly identify and reallocate resources to the essential opportunities, the report’s authors wrote. Teams that followed these rules fared better financially. Simplicity pays off.

Think fast. Simple. Good. Finished.

This is the basis for a “Fast. Simple. Good. Done” mentality with customers and employees and a game-changing mentality that combines these four interconnected components to increase performance. Switch to this motto and see the results.

How to be simple

Experts often ask clients to act like a private equity firm. History or connections do not bind customers, so they can make various simple judgments about how they do their tasks. However, this is a liberating and powerful perspective for your work. Also, many of us feel the influence of our emotions seep into our actions and choices.

Think: Simplify now or sink later.

To meet simply, we have to think differently. Many experts usually have groups of ten people pass a ball around in a circle, emphasizing that it must make contact with each person’s hands.

Try this game with your team

Leaders plan their first round and give them some planning time. Some experts have many groups doing this little exercise at the same time to make it competitive. Then we celebrate the winner. When the advice is to cut the time in half, the room erupts and they experiment and usually succeed. Then some experts ask the team to double their time.

Now they say the manager (boss) is crazy. Finally, the winning team should team up and have one person swipe the ball around and touch hands (this is what you want the team to eventually get to.

Think: we have to change our mentality. Simplicity will win, no doubt.

How?

1. Take a figurative grass-whacker to your old ways. Be brutal while simplifying.

That is, don’t hold back just because that’s the way you’ve always done it.

2. Communicate concisely.

Furthermore, say anything you want to say on a bumper sticker.

3. Consider the audience.

The reference point is usually a bright, retired 95-year-old mother. But is it basic enough for her to understand even if she has no previous experience?

4. Simplify all decision-making

Who is the lowest level decision maker?

5. Aim for results. Simplicity goal.

But time is money, so act right.

6. Define your requirements.

Do we need it? What can we do? How can we speed up? Reuse the surplus for good.

7. Get a review of your processes

Investigate it with a neutral party. Someone who believes in simplicity.

8. Be bold in the cutscenes. No redundant talk or processes at work

Say no to complications.

9. Accept mistakes.

The pursuit of perfection is costly. One and done is a good motto. Or, it doesn’t have to be perfect.

10. Finally, review your to-do list and prioritize tasks.

That is, remove meetings, reports, etc., and observe whether anyone notices/needs them.

Defend simplicity.

Expert opinion advises that your company, workers and shareholders will greatly benefit from shaving down the protocols needed for processes, in meetings and on perfect projects.

Think: like a Zen Master

How easy can you make scheduling a meeting? And so, how can you introduce disruptive simplicity into every encounter? Impossible? Unproductive? Un-American? Nonsense. Decide to be one of the greatest business leaders – and think like a Zen master.

Think: like Henry Ford

For example, Henry Ford put an egg time on meetings. Ten minutes. When it went off, he left. Everything that was unsettled or inexplicable went to him as a note. Ford executives were known for the brevity of their meetings. And Henry laughed all the way to the bank. You can do the same.

Image credit: Jeffrey Czum; Pexels; Thank you!

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